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O & M Support Coordinator

Organization: Great River Energy
Date Posted: 8/7/2019
City: Underwood
Location: North Dakota
Country: United States
Primary Category: Misc
Type of Position: Full-Time

Description & Details

O&M Support Coordinator

Application deadline is August 20, 2019


Coal Creek Station, Underwood ND

More than power, we're about people. At Great River Energy (GRE), people are our first priority--both customers and employees. Here, you will find a team-centered environment that's rewarding, challenging, and exciting. As a cooperative-owned generation and transmission company, we are Minnesota's second largest utility based on generating capacity.  

Great River Energy is seeking an O&M Support Coordinator to provide high quality customer service, administrative, and functional support to North Dakota Generation, leaders and staff, and external customers to ensure effective and efficient processes are maintained and coordinated.



2     ND Generation Support

  • Direct mailroom operations including processing and postmarking of outbound USPS mail
  • Maintain vehicle registrations and process new titles with the NDDOT
  • Administer floral orders and memorial procedures for CCS to include staff notification, cards, floral and food orders
  • Coordinate catering and deliver food when necessary for internal and external audiences
  • Process Tivoli requests including account updates, new hires, and employment separations
  • Conduct employee on boarding for new employees and employee transfers
  • Distribute communications on behalf of management. Compile and prepare confidential documents, letters, requests and reports, collecting and analyzing information
  • Coordinate logistics for meetings including scheduling conference rooms, creating and distributing communications, taking meeting minutes, and basic IT support
  • Collaborate with communications to administer ND employee events such as wellness screenings, holiday party, GRE picnic, retirements, and employee recognition
  • Develop, create, maintain, and provide support for various databases
  • Maintain extensive filing systems both electronically and manually
  • Assign accounts and obtain invoice approvals through Ascend
  • Prepare and process check requests, expense reports, purchase requisitions, blanket purchase releases, credit card purchases and statements
  • Manage all domestic and international travel arrangements including training and conference registrations
  • Maintain office equipment and provide operational support
  • Gather, research, and prepare presentations for both internal and external audiences
  • Perform administrative duties such as preparing, typing, proofing, scanning, faxing, reports, and general correspondence
  • Maintain and assist with budget information
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
  • Contribute positively to the GRE culture by actively coordinating and participating in the administrative professional team meetings and providing backup support
  • Coordinate and perform special administrative projects or unique functions as required by department manager, supervisors, and staff

3   Maintenance Data Coordinator Assistance

A    Assist with administration of the ND Generation computerized maintenance management system

  • Responsible for reviewing new and completed work orders to ensure proper information has been added, where pertinent
  • Complete the failure class and problem code fields of completed work orders based on actual work performed
  • Assist with scheduling of preventative maintenance work orders to ensure plant reliability
  • Maintain up to date records of work requests
  • Run reports to support O & M maintenance and Engineering needs
  • Assist with running reports to measure maintenance goals and to provide metrics to evaluate the effectiveness of maintenance programs
  • Monitor and report regulatory and environmental work order status to help assure compliance
  • Perform data entry, review and purging to ensure accurate and up-to-date information is available to assist maintenance staff perform their jobs more effectively and make informed decisions
  • Update work orders, PMs and job plans as labor & work assignment changes are made
  • Perform mass location, asset and specification data migration into Maximo utilizing Microsoft Access database tools
  • Collaborate with Leaders and Planners to maintain accurate work group, craft and leader assignments along with Maximo qualifications
  • Generate queries and reports for staff to promote timely completion or cancellation of work orders utilizing Maximo, Cognos, Lawson, Microsoft Access and/or Excel
  • Generate reports to provide cost and equipment maintenance type information as needed to support O&M and Engineering
  • Produce reports to provide maintenance cost information for Section 45 billing
  • Assist with training for CMMS to core process maintenance personnel on an as-needed basis

Payroll Administrator

  • Collaborate with leadership to ensure companywide time records have been submitted and approved by payroll due date
  • Submit time on behalf of employees and approve time on behalf of leaders
  • Provide technical support and training to leadership and staff
  • Acts as functional expert and resource for payroll department
  • Collect and fax contract labor timesheets to the appropriate vendor

Safety Administrator Assistance

  • Review changes, proof read, edit, update and distribute policies and procedures
  • Maintain contractor ECCS, safety orientation and training information
  • Assist with various safety audits
  • Responsible for various safety programs to include eligibility, payment submittals, approve safety expense reports and update database
  • Prepare and report quarterly MSHA hours
  • Monitor and coordinate OSHA regulated medical exams for employees
  • Maintain safety incentive programs
  • Coordinate incident/accident follow up and enter data in Risk View program
  • Maintain monthly contractor/vendor visitor logs and flyash load log



Job Criteria:

E  Education & Experience

Knowledge typically acquired through high school with two years post-secondary education preferred and a minimum of 3 years administrative or office experience required.  Must have a valid driver's license.


     Knowledge, Skills, & Abilities

  • Knowledge of standard office procedures and basic administrative functions.
  • Skill to utilize proper business English, grammar and punctuation and consistently apply accepted GRE document formats.
  • Skill in the use of the Microsoft suite, including Word, Excel, Access and PowerPoint. Other computer applications as required. Lawson experience helpful.
  • Skill to prioritize multiple projects by utilizing strong organizational and time management skills to complete work in an efficient manner.
  • Skill to utilize good verbal and written communication.
  • Skill to accurately type 50 words per minute.
  • Ability to build and maintain effective work relationships and establish credibility with business partners.
  • Ability to appropriately maintain confidential information.
  • Ability to work in a well-organized, self-directed manner and willingness to assist others when needed.
  • Ability to adapt to rapidly changing business circumstances; must be able to thrive in a constantly changing business environment.

How to Apply / Contact


Qualified professionals will find we have a lot to offer: competitive compensation, continued education, an on-site workout facility, generous retirement plan, along with many more benefits. Qualified candidates, please apply at under the Careers tab by August 20, 2019. GRE is an EEO/AA/Minority/Female/Disabled/Vets Employer.

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